Personal Assistant

£25 | London | Contract
Posted 18 days ago

Interim PA
3 month contract

IQ Talent Solutions are delighted to be working with one of our most successful retail clients, supporting them with the recruitment of a PA based in their London office.

This is a 3 month contract role which will see the successful candidate providing comprehensive PA support to a company Director and the wider team. Ideal candidates will have proven experience in a similar PA role and be accustomed to working at Director or senior level and will be available immediately.

Duties & Responsibilities

* Manage complex diary arrangements: making appointments; organising and prioritising schedules to accommodate meetings/conferences and external customer and third party meetings and events
* Prepare presentations as required, demonstrating strong PowerPoint or similar system skills
* Manage all incoming and outgoing high level correspondence related to meetings, travel and conferences/events and general office activities, working in partnership with other PAs within the organisation, to share knowledge and ensure effective organisation and communication.
* Coordinate travel arrangements as requested to include bookings, hotel reservations and travel-related documentation for directors and wider team
* Screen and prioritise mail and phone calls, researching and writing correspondence.
* Process expense claims, payment requisition forms, and invoice approvals; liaise with clients, suppliers and other staff as required.
* Organise regular monthly team meetings and liaise with other company locations across the different regions.

Skills & Experience

* Advanced administrative experience as well as strong communication, organizational and IT skills with the ability to prioritise
* Able to work proactively to accommodate a varied schedule and coordination internationally
* Well-developed communications skills and excellent grammar, spelling and punctuation
* Proficient user of key software packages; e.g. Word/PowerPoint/Excel
* Self-motivated and professional manner, able to demonstrate a confident and calm demeanor and capable of supporting and interacting with colleagues at all levels
* Act as a liaison between any external or internal executives, managers, and consultants

For more information about this role, please contact:

Rachel Loughlin
0161 237 0063

See Rachel Loughlin's jobs
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