Executive Administrator

Competitive | London | Contract
Posted 4 days ago

Cannon Street, London
6 month contract
£16- £18 per hour

Interquest Solutions are working with their client, a renowned investment management company within financial services looking for an administrator to join the team. This role supports the wider Multi Asset and Investment Solutions Design team in a timely and efficient manner. You will be required to offer administrative support in the form of an email or telephone conversation and be able to manage workload effectively.

Key duties:

- Diary management – Responsibility for group department calendars and associated administrative requests.
- Meeting bookings - Assist in the scheduling and booking meetings involving external parties.
- Communication – They will need to liaise effectively and professionally with all contacts, both internally and externally.
- Meeting Packs - Collation and distribution of meeting material electronically to meeting attendees.
- Booking travel schedules and organising travel related documentation.
- Preparing electronic expenses schedules for approval and processing
- Organising documentation - The individual is also responsible for introducing an appropriate system for storing both hard copy and electronic documents and information so that they are easily to hand.

Working hours of 9am and 5pm. Providing cover for absences in the locality for PAs as required.

Experience and Qualifications Required

- Excellent organisation skills and the ability to manage multiple tasks simultaneously
- Ability to communicate professionally with people at all levels displaying good judgement when interacting with employees, colleagues, managers, clients and third parties
- Strong written and oral communication skills
- Ability to demonstrate initiative and flexibility and to prioritise work appropriately
- Strong software skills will be required, particularly advanced skills in Word, Excel, PowerPoint and Outlook
- Pleasant, professional manner
- Ability to work under pressure and to tight deadlines is essential.
- It is necessary to be able to work at speed, with a sense of urgency, whilst ensuring the highest standards and attention to detail
- Experience of supporting a large department (remotely), ideally within a global organisation

If you have the skills we are looking for, or would like to know more about this role, please apply today!

For more information about this role, please contact:

Hazera Begum

0207 516 1240

See Hazera Begum's jobs
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